Scanned Files Are More Secure

The benefit of document scanning to area businesses, hospitals, clinics, law firms and governmental agencies is substantial. The benefits include increased security of confidential documents, which is especially important to hospitals, clinics and doctors offices. Only assign access codes to those who are responsible with the access to the files. Where as in many cases, the entire office, outside contractors, custodians, etc had access to paper files.

The pure number of people who have access to any given office leads to a similar number of people who are not authorized, but have access purely because the have access to the office.

For example, if the office is cleaned, the cleaning people have access to the files. Granted, file rooms can be off-limits to the cleaning staff. However, records that have been checked out, may be available to be compromised by virtue of not being protected by the person who checked out the files. If there is a special employee who is responsible for retrieving requested files, that person consequently has access to the confidential records

If your paper files are taking too much room, it might be time to move the paper files to a professional offsite record storage company and scan the critical documents so they are online when ever you need them.

If you lose paper files or if more than one person at a time needs access to a file, then scanning is going to be very valuable to you.